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[New Job Vacancy] Admin Manager & Personal Assistant – Female Candidate Only job in 44 EMB STUDIO PRIVATE LIMITED, (Mumbai, Maharashtra) – Jobs in Mumbai, Maharashtra

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Job Opening details:-
Company Name :-
Position Name :-
Admin Manager & Personal Assistant – Female Candidate Only
Company Location :-
Mumbai, Maharashtra
Job Category :-
Management jobs

Full Job Description :-
I. Responsibility:¨ Assisting Directors in the day to day operations¨ In charge of filing, record keeping & maintaining minutes of meetings and other confidential information.¨ Responsible for arranging meetings, travel, delegating visits, and organizing the calendar of Directors.¨ Preparing Import/Export documentation.¨ Arranging & processing incoming & outgoing shipments.¨ Provide tracking details for export shipments & follow up with clients & transport companies.¨ Checking Emails / attending phone calls and interacting with seniors and foreign clients to solve their queries related to shipment & payments.¨ Preparing proforma Invoice for payment of the order, send it to the customer via email & update the register.¨ Preparing Pre & Post shipping documents.¨ Preparing bank documents against receipt of payment of the customer. Follow up with bankers regarding submission of documents, bank references, etc.¨ Responsibilities include generating and maintaining files of orders, invoices, packing lists, and other important shipping and receiving documentation, tracking shipments and handling any issues that might arise (lost shipments, damaged shipments, etc.)¨ Getting pricing and negotiating pricing for the company from the logistics providers.¨ In charge of filing, record keeping & maintaining minutes of meetings and other confidential information.¨ Check and approve import payment documents before submitting to accounts as per agreed payment terms such as 100% advance, 50% advance, 30/90 days credit, etc.¨ Communicate with the supplier for production article and arrange material with standard production time. i.e. 4 weeks.¨ Assisting in HR Activities for Leave Management and other operations.II. Administration¨ Facility Management¨ Annual AMC, Housekeeping, Transportation & other yearly contracts renewal.¨ Assist Management – In tagging & Maintain Records¨ Maintaining effective office administration for better coordination in the office premises¨ Handling all the activities of housekeeping, security, and other offices maintenance, etc¨ Distributing the identity cards to the employees for proper mobility within the office premises¨ Generating maintenance reports and MIS reports on a daily basis for the running of company operations¨ Segregating duties and allocating them to the office boys for their timely completion¨ Competently preparing SOP for various Administrative functions in compliance with company policies¨ Managing the administrative budget to ensure effective delivery of services to enable smooth day-to-day operations.¨ Organizing and facilitation of local events, programs, training, and other activities.¨ Steering smooth dispatch and receipt and keeping a track of returnable and nonreturnable materials.¨ Adept at handling HR & Admin activities.¨ Coordinate with Travel Agents for Domestic & International Air Ticket booking.¨ Hotel Accommodations for the Employees/Guest with respect to their grade.¨ Taking dictation, following up with clients, etc.¨ Purchasing the stationery and gift items for the office staff for proper inventory control¨ Arranging conferences, seminars, parties, and annual get together at the office¨ Organizing security guards for office premises.¨ Handling complete Facilities and infrastructure set up including repair & maintenance¨ Stock & Inventory Maintaining¨ Asset Management, maintaining an inventory & keeping a proper record of an asset¨ Responsible for the housekeeping and handling the manpower for the result-oriented target¨ Interacting with different vendors for executing the maintenance and AMC of all equipment to view overall efficiency¨ Identifying the commercial properties for office space with a view of expansion keeping the general amenities in view and setting up the facilities¨ Planning and execution of shifting the office premises.¨ Procurement and Vendor Management¨ Inviting quotations from different vendors and comparing the quotes on the basis of cost and quality and preparing the agreements as per the company procedure¨ Managing warehouse inventory.¨ Admin related work i.e. take a quotation from the company, order & follow up with them.¨ Day to day follow up with forwarder for shipment connection and with the supplier for pending orders and dispatches.¨ Preparing and maintaining MIS for effective cost monitoring.¨ Implementing basic plans to manage facilities as per organizational needs and parameters.¨ Planning and coordinating for procurement of all necessary items for the company.¨ Identifying and developing a reliable vendor base for cost-effective sourcing of the same.¨ Managing inventory for procurement, service entries, bill checking, etc.¨ Developing and devising cost-effective sources, commercial negotiations and price fixation, component development, supply compliance, and contracts management¨ Evaluating suppliers’ performance and ongoing compliance in accordance with the defined parameters¨ Coordinating with the vendors for the negotiations and quality checks of the products procured for the office.¨ Identifying dependable and cost-effective vendors for various services and maintaining a schedule of alternate vendors and vendor accounts.¨ Working on ERP system for checking of Material Stock Report, Indent, and GRN report, preparing Purchase Orders (Local and International).III. Liaisoning:¨ Liaisoning with Government department – For documentation work (Gumasta License, Udyog Aadhar, Company Registration, water, electricity & property tax bill name change, etc.)¨ Liaisoning with Government departments such as registering authorities for registration of lease agreements on behalf of the company;¨ Liaisoning with telephone agencies for timely restoration of telephone lines in case of breakdown¨ Liaisoning with various departments like electricity, municipal, etc. for smooth services¨ Liaisoning with the police department for any assistance to staff, members, or organization in the filling of the complaint, FIR, etc¨ Liaisoning with Vendors and Agencies for signing effective corporate deals and contracts for AMCs.¨ Extensive knowledge and experience in dealing with compliance agencies and handling Administration function which includes maintenance, housekeeping, and travel desk.Job Types: Full-time, Regular / PermanentSalary: ₹20,000.00 per monthSchedule:Day shiftEducation:Bachelor’s (Required)Experience:total work: 3 years (Preferred)Admin Manager: 2 years (Required)Application Deadline: 10/04/2022Expected Start Date: 15/04/2022

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