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[New Job Vacancy] Adminstrative Assistant/Receptionist job in Prime Equity NYC, (Englewood Cliffs, NJ 07632) – Jobs in Englewood Cliffs, NJ 07632

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Job Opening details:-
Company Name :-
Prime Equity NYC
Position Name :-
Adminstrative Assistant/Receptionist
Company Location :-
Englewood Cliffs, NJ 07632
Job Category :
 Interior Designing Jobs

Full Job Description :-
Administrative Assistant Position Title:
Property Management Administrative Assistant
Prime Equity NYC is a Real Estate Investment and Development company based out of Englewood Cliffs NJ. We are looking for an administrative assistant who has experience under high demands and has the ability to work autonomously.
Our work environment is a professionally casual work attire.
Work Days/Hours:
Monday – Friday 9am -5:00pm
Hours Per Week:
40 Hours
Salary: Between $30K and $40K
Administrative Assistant
To perform administrative assistance for the day-to-day real estate office operations; providing a high level of administrative support to the Co-Founders, Chief Operations Director and the other supporting office staff and departments as needed. Increase the offices effectiveness by proactively coordinating, managing, and keeping track of contracts agreements, projects, deadlines and commitments. Conducting research, preparing for meetings, running errands, handling information requests, and performing clerical functions such as preparing correspondence, arranging conference calls and scheduling meetings. Consistently always maintaining a posture of confidentiality regarding the company’s interest, employees and associates. This person will present themselves with excellence in regard to appearance and conduct, presenting a professional image as a representative of the company at all times.
From the real estate management aspect of the company, delivering great service to renters.
Responsibilities Include:

Prepare leases and lease renewals, Contracts, Short Form Agreements, Change Orders, Consulting Agreements, Work Orders and Purchase Orders for all departments.
Manage new tenant move-in process
Complete transactions and tasks related to the financial operation of the property including the handling of checks received from renters
Maintaining all necessary financial records in an accurate and timely manner
Resolve tenant issues or complaints
Issue appropriate notices when needed
Ensure that the telephone is answered properly, and messages are handled courteously, accurately, and responded to in a timely manner
Coordinate, track and maintain repair requests and maintenance programs relating to the interior and exterior conditions and appearance of the properties
Manage external vendors including vendor negotiation for service agreements, day-to-day monitoring of vendor performance and invoicing
Maintain the accuracy of the building and tenant files and documents to ensure accurate records are kept
Perform administrative functions including but not limited to: record keeping, filing, mail collection and distribution, data entry, bank / post office runs, and other essential needs as required
Must be available to drive is a plus++
Provide administrative / clerical support to construction and building projects.
Cover different, but similar jobs in the office while other staff are out or unavailable.
Prepare and manage Town applications, permits, correspondence, etc.
Provide company Insurance Requirements to Vendors, and make sure all insurance policies of all properties are lined up.
Coordinate approvals, tracking certificate expirations and approval expirations.
Source, price and order parts and material for required building maintenance
Bank Reconciliations and various entry level accounting functions.
Cover different, but similar jobs in the office while other staff are out or unavailable.
Prepare and manage Town applications, permits, correspondence, etc
Coordinate approvals, tracking certificate expirations and approval expirations.
Source, price and order parts and material for required building maintenance.
Violations issued against a building require timely investigation, abatement, certification of completion and coordination of required documents for team member appearances at ECB or other Agency Hearings
Tracking of all open violations until their abatement, certification of completion, and closeout
HPD/HQS process in its entirety – from initial notification, coordination with property staff, access for repairs and follow-up, confirmation of readiness for inspection, Agency inspection and closeout
Annual safety mailings (e.g., lead paint and window guard notices)
Annual completion and submission of building registrations for NYC properties

Skills/Knowledge & Ability:

General understanding of maintenance and construction terminology is a plus.
Computer Literacy a MUST
Must be proficient with digital tools such as the operating system, Office, Dropbox, Google Drive, Spreadsheets, Email, Presentations
Highly organized and extremely detail oriented
Fast learner, ability to adapt to new systems.
Flexible in daily routine; ability to prioritize and manage shifting responsibilities
Professional phone skills and the ability to write professional emails and communicate clearly in written format.
Above average administrative /clerical skills, including typing and the ability to use necessary office equipment.
Knowledge, skills, and ability to develop administrative procedures and systems such as word processing, managing files, projects and records, designing forms, and other office procedures to manage all task at hand for oneself and for others.
Highly developed time management, organizational and prioritization skills with the ability to multitask with clarity; facilitating several projects at the same time with the ability to monitor and assess one’s own self.
Using logic and reasoning; having the ability to recognize a potential problem, come up with unusual or clever ideas about a given topic or situation, present conclusions or creative ways to solve a problem.
Knowledge of human behavior and performance; individual differences in ability, personality, and interests in order to deal effectively all types of people.
Excellent professional level communication and interpersonal and relationship building skills. Having the ability to listen and influence other people in written or verbal forms. Creatively presenting and disseminating information and concepts effectively.

It is critical that the individual in this position desires a team/support atmosphere, is able to develop strong working relations with an employee base with diverse personalities, as well as the desire to be challenged and accountable for services provided.
Language:

Spanish (Preferred)

About Prime Equity NYC
Prime Equity Investment is an established developer of residential and commercial properties in New York, New Jersey and Florida.
www.PrimeEquityNYC.com
.
Job Types: Full-time, Contract
Pay: $38,020.00 – $40,181.00 per year
Benefits:

Flexible schedule
Paid time off

Schedule:

8 hour shift

Education:

High school or equivalent (Preferred)

Experience:

Customer service: 1 year (Preferred)

Work Location: One location

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