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[New Job Vacancy] Assistant Property Manager – Brooklyn job in AKAM, (Brooklyn, NY 11210) – Jobs in Brooklyn, NY 11210

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Job Opening details:-
Company Name :-
AKAM
Position Name :-
Assistant Property Manager – Brooklyn
Company Location :-
Brooklyn, NY 11210
Job Category :
 Interior Designing jobs

Full Job Description :-
Position Overview:
The Assistant Property Manager assists and supports the Property Manager with the day-to-day operations of the building to ensure and enhance the operational, mechanical, aesthetic, and financial functioning of the property. The individual is responsible for maintaining communication with Board of Trustees/Directors and homeowners and work closely with the Property Manager on all manners of property financials and project management. The Assistant Property Manager represents AKAM in a positive and professional manner.
Responsibilities include, but not limited to:
Building Responsibilities
· Assist the Property Manager with any reported building incidents, emergencies, and violations.
· Assist the Property Manager in reviewing architectural/engineering/mechanical plans with contractors performing, and professionals designing, work on the interior and exterior of the building and inspection work being performed and completed.
· Accompany the Property Manager on walkthroughs of the property to ensure overall cleanliness and maintenance.
· Assist in obtaining proposals or bids for designated capital improvement projects.
· Adhere to AKAM’s competitive bidding procedures; and assist with contract negotiations, purchasing; and contract administration.
Shareholder | Resident | Board Relations
· Respond promptly to Board, Shareholder, Resident inquiries.
· Knowledgeable of all building policies and available for individual meetings with Board Members, Shareholder, Residents to discuss matters, quality of life issues, complaints, suggestions, grievances, etc.
Financial Oversight
· Assist Property Manager and work with Finance/Accounting on the financial management of the building (maintain bank records, collections, etc.).
· Organize invoices/payables for processing and approval.
· Ensure the timely and accurate billing and collection of monthly and other financial obligations from Shareholders and Residents.
Staff Management
· Oversee schedules and performance of client property staff.
· Create and manage staff job descriptions, work schedules, and performance expectations.
· Follow up with staff regarding completed work orders and weekly payroll sign-off.
Administrative Duties
· Attend all Board meetings, Committee Meetings, Annual Meetings, and any other Special Meetings. May assist with taking minutes of those meetings.
· Prepare for and attend regular and special Board meetings, including provision of monthly management reports and meeting minutes.
· Prepare forms, reports, and returns required by all federal, state and/or local laws in connection with Unemployment Insurance, Worker’s Compensation Insurance, Disability Benefits, Social Security, and other similar taxes relating to the employment of personnel.
· Responsible for the handling of all correspondence, proposals, contract administration and compliance relative to Vendors, Shareholder, Professionals, and all other business-related associates. May be asked to attend, when necessary, all court appearances, hearings, employee arbitrations, and NYC code enforcement hearings on behalf of the Cooperative
· Achieve mastery of and advance the use of Building Link by maintaining the building resident directory, posting notifications, automatic email notifications, and increased tracking operations, such as maintenance and work orders, package tracking, visitor permissions, amenity reservations and maintaining a library of building documents and notifications.
Skills and Qualifications
· Ability to multitask in a fast-paced environment.
· Excellent interpersonal skills.
· Ability to handle confidential information and work independently.
· Proficient in MS Office (Word, Excel, PowerPoint).
· Responsive, reliable, detail oriented.
· Previous experience handling and resolving tenant issues.
· Minimum 2 years of Assistant Property Management experience supporting multiple coop and condo properties is preferred.
· Experience with BJ Murray is a plus.
Job Type: Full-time
Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Schedule:

Monday to Friday

Work Location: One location

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