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Job Opening details:-
Company Name :- A New Day Youth and Family Services
Position Name :- Data Coordinator
Company Location :- Albuquerque, NM 87106
Job Category : data entry Jobs
Full Job Description :-
This person must be able to multi-task, work independently and have strong computer skills. Reliability and dependability are essential. Responsible for maintaining data integrity and security, ensuring the proper sorting and organizing of databases, and running data queries. This position will support the organization’s efforts to collect, manage, and share data with both external and internal audiences. This position will also ensure the organization is able to evaluate our work and use our findings to drive improvement and increase impact. Data Coordinator will also assist agency programs in completing necessary funding reports, support monitoring visits and respond to funding requests. Responsible for many general office duties, answering of phones, and assisting the company’s managers in designing systems, forms, etc. that create efficient and effective administrative processes.
ESSENTIAL DUTIES AND RESPONSIBILITIES
(IN PRIORITY ORDER)
The following list of duties or tasks is not intended to be complete but to represent some of the tasks required under each of the major responsibilities.
Transfer information from hard copy to digital format by entry into multiple database systems (HMIS, Electronic
Medical Record, Apricot, BHS Star, etc.)
Oversee the entire data entry process: verifying that all info is correct and complete
Participate in data feedback processes that improve the collection of data and crafting of outcomes
Assist in building and tailoring forms and reports in Apricot in response to program needs and feedback
Perform quality assurance checks in database systems
Train staff on use of Apricot, New Day’s data collection system
Ability to read, interpret and verify both quantitative and qualitative data across multiple formats
Perform weekly and monthly audits on both hard files and database files for missing information
Run database reports for programs to assist in reporting, as requested
Evaluate data quality and “clean” data before sending it to program staff
Assist programs in performing and completing monthly and quarterly quality assurance plans
Assist with completion of necessary monthly, quarterly, and annual reports.
Maintain communication with program staff regarding reporting and billing deadlines
General Administration Support
File paperwork per direction of programs
Respond to requests for administrative support as needed by agency supervisors and managers
Assist and cross train with other office staff.
· Manage Survey Monkey account and run reports as needed
· Able to think outside the box and come up with creative solutions for challenges
Ability to work well in a team environment
· Maintain a professional appearance, attitude, and ethics in the workplace.
· Other duties as assigned
EDUCATION & RELATED WORK EXPERIENCE
Education Level/ Years of Related Work Experience:
(minimum & preferred educational requirements necessary to perform this job successfully)
· Must have experience in database management development
· Must have one to two years office administrative support experience
· Must have some college
· Must have excellent organizational skills and the ability to excel at details, multi-tasking and working under pressure.
· Must be able to perform duties with a minimum of supervision, and learn new procedures and tasks as needed
· Must have the ability to communicate and work well with co-employees
· Must be proficient in MS Word, MS Outlook, MS Excel
· Good eye for detail and intuition for data
· Ability to problem solve and ask for help when needed
Experience with HMIS and/or Apricot
Must be able to pass comprehensive criminal, sexual offender, MVD background checks
Must have a car, valid driver’s license, and maintain state required automobile insurance minimums
Must be fully vaccinated (Including Booster) against COVID-19
Skills and Knowledge
Knowledge of community resources and experienced in providing referral services clientsStrong leadership, mentoring and coaching skillsAbility to identify quality support strategiesExcellent oral communication skills reflecting solid customer service both in-person and via the telephoneAbility to relate well in cross-cultural environments
Ability to use time effectivelyAbility to focus on details;Ability to adapt to shifting prioritiesAbility to position and promote opportunitiesProficiency in technical areas such as Microsoft Office; including Word, Outlook, Access and Excel.Ability and willingness to travel locally and regionally to meet agency needs
Bilingual, English and Spanish
High Performance Indicators
Assesses needs of team; successful in coaching employees to maximize their strengths and support their needs. Responds well to coaching by supervisor.
Visionary & Strategic Thinking
Contributes to strategic planning with fresh ideas and forward thinking. Participates with New Day Leadership team and CC team in developing innovative strategies for overcoming challenges and attaining goals. Takes initiative to identify roadblocks and create new paths to success.
Leads team with enthusiasm, motivating them to achieve positive outcomes. Recognizes and rewards team successes. Remains positive in the face of adversity and encourages team to accept challenges and be team oriented.
Can marshal resources to get things done; orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner; follows established process.
The ability to evaluate the urgency of each task before assigning timelines and resources.
Identifies resources in community; assists team in accessing these resources. Builds partnerships with community and governmental entities.
Is dedicated to meeting the expectations and requirements of youth and their families; establishes and maintains effective relationship with youth and gains their trust and respect; deals effectively with diversity.
Social Service –
Good understanding of needs of population. Ensures quality support for youth and their families; maintains confidentiality in daily operations; effectively collaborates with program staff.
Relates well to all kinds of people outside the organization; uses diplomacy and tact; capable of diffusing difficult situations comfortably.
Is motivated by results; can be counted on to meet and exceed goals successfully; monitors process and progress on objectives and measures.
Approach ability and Availability
Is easy to approach and talk to; is sensitive to and patient with others; builds rapport well; is a good listener. Is available to staff when situations arise needing immediate action.
CONDITIONS OF EMPLOYMENT
(Describe any specific conditions for employment relative to this position)
Must be able to pass comprehensive criminal, sexual offender, MVD background checks.
Must have car, valid driver’s license, and maintain state required automobile insurance minimums.
WORK ENVIRONMENTAMERICANS WITH DISABILITIES ACT
PC and standard office equipment
Equal Employment Opportunity
New Day Youth and Family Services provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, sex, marital status, sexual orientation, or non-disqualifying physical or mental handicap or disability.
The previous statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties & responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. New Day Youth and Family Services may change the specific job duties with or without prior notice based on the needs of the organization.
Job Type: Full-time
Pay: $17.65 – $22.97 per hour
Paid time off
8 hour shift
Microsoft Excel: 5 years (Required)
Data entry: 5 years (Preferred)
Work Location: One location
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