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Job Opening details:-
Company Name :- Stanford Medicine
Position Name :- Program Administrator
Company Location :- San Francisco, CA 94116
Job Category : Video Editing jobs
Full Job Description :-
The Department of Medicine Chair’s Office is seeking an experienced Program Administrator (AA3) to provide executive level support to the Vice Chair of Education, a prominent physician leader and international bestselling author and speaker of the humanistic view of the future of healthcare. The Vice Chair’s office runs a vast number of programs that need operational support, the ability to take ownership of deliverables, project tracking and follow through.
The Program Administrator will have some project management experience and the ability to work independently and in a team environment. The position will function as part of a team of 4 administrators supporting the central office of the chair and vice chairs, providing back-up and assistance as needed. The role can be a hybrid role with 2 – 3 days in the office. This position will report to the Director of Administration.
The Stanford Department of Medicine is committed to setting the highest standards for patient care, ground-breaking biomedical research, professional education, teaching, and training. We are devoted to advancing the science of medicine by developing new methods to prevent, diagnose, and treat all aspects of human disease and strive to provide compassionate and pioneering health care.
To apply to this position, please submit a resume and cover letter describing your experience with the desired qualifications.
For more information about the department, visit: http://medicine.stanford.edu/
To view Stanford Universities benefits, visit: https://cardinalatwork.stanford.edu/benefits-rewards
Duties include:
Act on behalf of the vice chair or supervisor establishing priorities and identifying and resolving problems that are administrative in nature.
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing programs and events within budget.
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Oversee and/or process a variety of financial transactions/reimbursements
Act as a part of a professional administrative team backing up team members, greeting visitors and providing utmost customer service to the Chair’s office visitors.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
DESIRED QUALIFICATIONS:
College degree.
Proven time management experience needed.
AEM or other website management experience preferred.
Some program management or project management experience.
Prior work experience at Stanford University and/or in higher education strongly preferred.
Understanding of the organization of Stanford University Medical Center or similar academic medical center.
Ability to independently compose/draft correspondence on behalf of the department leadership.
Demonstrates the ability to work well with Stanford colleagues and clients and with external organization.
In order to be considered for this position, please attach both a cover letter and a resume to the application. The cover letter should include position number and three examples of work-related experiences that demonstrate skills required or desired for this position.
EDUCATION & EXPERIENCE (REQUIRED):
High school diploma and four years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
PHYSICAL REQUIREMENTS:
Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORK STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit: https://cardinalatwork.stanford.edu/working-stanford/covid-19-guide/interim-policies/covid-19-vaccination-and-surveillance-testing
Additional Information
Schedule: Full-time
Job Code: 4103
Employee Status: Regular
Pay Grade: F
Requisition ID: 93468
As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit https://cardinalatwork.stanford.edu/working-stanford/covid-19/interim-policies/covid-19-surveillance-testing-policy
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